Free template
Board Meeting Minutes Template
Minutes are your club's legal memory: they prove decisions were made properly, protect officers, and let future boards understand why things were done. They don't need to be long — they need to capture attendance, motions, votes, and action items accurately.
No email required. Use it, share it, adapt it for your club.
What's in the template
Organization
Meeting date, time, and location
Called to order by
Minutes recorded by
Attendance
Board members present
Board members absent
Guests
Approval of previous minutes
Motion by / seconded by
Corrections (if any)
Result
Officer and committee reports
| Report | Key points | Action needed |
|---|---|---|
| Treasurer | ||
| Membership | ||
| Service / programs | ||
| Fundraising | ||
| Other |
Old business
Item and discussion summary
Motion (exact wording), moved by / seconded by
Vote result
New business
Item and discussion summary
Motion (exact wording), moved by / seconded by
Vote result
Action items
| Action | Owner | Due |
|---|---|---|
Closing
Announcements
Next meeting date and location
Adjourned at (time), motion by
Secretary signature and date
Approved on (date)
Tip: Minutes record decisions, not debates. Summarize discussion in a sentence or two; never attribute opinions to individual members unless they request it.
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