Free download
The Board Vote Kit
You’re convinced. Now the board needs to be. This kit packs the summary, the numbers, and the motion into a packet you can hand out at your next board meeting — built for the officer championing better tools.
Free, no email required.
What’s inside
- MemberDay at a glance — the one-page summary boards actually read
- The facts table: pricing, trial, migration, contract terms, data ownership
- Cost comparison worksheet — including the payment-markup line most boards miss
- A sample board motion, ready to adapt to your bylaws
- A suggested rollout plan from trial to member launch
- Answers to the questions boards always ask
The playbook
How officers win the vote
Start the trial before the meeting
The strongest pitch is a working portal with your club’s real data. Start the free 45-day trial, send us your roster (we migrate it free), and set up one upcoming event.
Fill in the cost worksheet
Put your current platform’s real numbers — subscription, setup fees, payment markup, ad removal — next to MemberDay’s. The comparison usually makes the motion for you.
Bring the kit and show, don’t tell
Five minutes of walking the board through your actual club in MemberDay beats any brochure. The kit handles the numbers; the demo handles the doubt.
The sample motion, in brief: “That [Club Name] adopt MemberDay as the club’s management platform, subscribing to the Core annual plan at $319/year, funded from the administration budget line, effective [date].” The kit includes the full version with add-on and funding options.
FAQ
Before the meeting
Do I need permission to start the trial?
Usually not — the trial is free for 45 days, needs no credit card, and creates no obligation. Most officers start it themselves and bring the results to the board, but follow your club’s norms.
What if our board wants a demo from MemberDay directly?
Book one — we’ll walk your board through the platform live and answer questions, including the awkward ones about costs and data ownership.
What budget line should the motion reference?
Most clubs fund it from administration or operations. MemberDay Core is $319/year — for many clubs that’s less than they lose annually to payment markups alone on their current platform.
What if the board says no?
The trial costs nothing, so the worst case is a clear answer. Keep your notes — boards revisit the decision fast when the current tool’s renewal invoice or fee increase lands.
Start the trial before the board meets
A live portal with your club’s real data is the argument that wins. 45 days free, no credit card, member data migrated for you.