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Information is everywhere
Spreadsheets, email threads, personal laptops, paper sign-in sheets, and half-updated member lists all fight for attention.
Club management software
One flat price. No per-member fees. Everything your club needs.
MemberDay brings members, dues, events, email, and your public website into one easy platform — with a real mobile app and AI built in. Made by the team that has served volunteer-led clubs since 2003.
- No credit card required
- No setup fees or contracts
- Keep 100% of your dues
- Free member-data migration
Built for volunteers. MemberDay keeps the handoff between presidents, secretaries, treasurers, and committee chairs easy.
Trusted by service clubs, veteran groups, community organizations, hobby clubs, and more
Sound familiar?
Running a great club takes more coordination than it should
Clubs thrive on engaged members, well-run events, and clear communication. Making that happen shouldn’t depend on heroic volunteers and scattered tools.
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Officer transitions are hard
Each leadership change means relearning the club from scratch, losing context, or rebuilding processes that already existed.
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Software punishes growth
Legacy platforms charge per member or per contact — so doing well at recruitment raises your software bill.
The MemberDay platform
One workspace for club operations
Give officers and members a shared place for everything that keeps the club moving — no more tool sprawl.
Members & Directory
Profiles, online and printable directories, member types, and secure access — always current, never in a spreadsheet.
Meetings & Events
Plan meetings and events, coordinate volunteers, track attendance — without the email chains.
Event Registration
Online registration with secure payments, custom forms, discount codes, and check-in.
Dues & Billing
Bulk invoicing, online payments, reminders, and real-time tracking — treasurers love it.
Email & Communication
Targeted email to members and non-members with open tracking and always-current lists.
Surveys & Forms Plus
AI-assisted survey and form builder — even import an existing PDF form and it builds itself.
AI Assistant Plus
One of the only club platforms with AI built in — answers, drafting, and help right inside MemberDay.
Website Builder Add-on
An award-winning club website your volunteers can update — templates, blocks, and portal widgets.
Mobile App
Real iOS and Android apps for members and officers — notifications, directory, events, and admin.
The fee nobody mentions
Keep 100% of what your club collects
Most platforms quietly take a cut of your dues and event payments — 1.5–3% per transaction, or a 20% surcharge for using your own payment gateway. MemberDay adds zero markup. Your club connects its own Stripe account and keeps every dollar.
See what you’d actually pay
MemberDay
$0 markup on payments
Join It
+1.5–3% of every payment
Wild Apricot
+20% of subscription to use your own gateway
ClubExpress
2.99–3.99% + 30¢ bundled processing
On $10,000/year of dues and events, platform markups cost a typical club $150–$450. Vendor pricing as of July 2026 — details on our comparison pages.
You’ve trusted this team before
Two decades of serving clubs — and counting
MemberDay is built by the founders of Portalbuzz, which served service clubs for nearly twenty years. When Portalbuzz was shut down by its new owners in 2024, we built its successor — modern, mobile, and still priced for volunteer budgets.
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2003
A few members of the Kiwanis Club of Keene, NH start building tools to run their club better — the start of Club Resource.
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2008
Club Resource grows into Portalbuzz, trusted by clubs and organizations worldwide.
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2010s
Founder Scott Smith serves as Chief Technology Officer at Kiwanis International.
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2024
Aplos shuts down Portalbuzz. MemberDay launches as its modern successor.
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Today
MemberDay serves clubs across North America — with a mobile app and AI the legacy platforms never had.
Optional add-on
An award-winning website your club can update
Add a public website with club-specific templates and drag-and-drop blocks — connected to your portal for events, directories, and announcements. A Kiwanis club’s MemberDay site won its district’s website award.
How it works
Start simple. Hand off cleanly.
Use real club workflows during the 45-day trial — long enough to bring your board along — then keep a system the next officer will understand.
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Start the trial
Explore the full platform for 45 days. No credit card, no setup fees.
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We move your member data — free
Send your member list or an export from your current platform, and we’ll import your roster for you.
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Run real club work
Meetings, dues, email, events, files, and tasks in one shared place — with time to bring your board along.
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Hand it forward
Next year’s officers inherit a system that already makes sense.
Trusted by club leaders
What clubs say about MemberDay
MemberDay represents a powerful, modern, affordable, and easy to use cloud application that provides all the essentials needed by a service organization. The transition to MemberDay was seamless for our organization and the member onboarding process was straightforward. The MemberDay team was always responsive to our inquiries and is fully committed to building on an already strong product.
Our Simi Valley Kiwanis website has won the Club Website Award for the year. I couldn’t have done it without your service and its excellent tools. Thanks for a great product!
Leaving another platform?
We’ll import your members, contact details, and member types for you — free. Most clubs are fully set up within a week, whether you’re coming from Wild Apricot, ClubRunner, ClubExpress, Join It, or spreadsheets.
FAQ
Frequently asked questions
Everything a board member will ask before the vote.
What is MemberDay and what is included?
MemberDay is an easy-to-use club management platform for service clubs, veteran groups, and community organizations. Every plan includes member management, dues billing with online payments, meetings and events, event registration, email, committees, files, tasks, MemberChat, and real iOS/Android mobile apps — with no per-member fees. An optional website builder add-on covers your public site.
How much does MemberDay cost?
MemberDay Core is $29/month (or $319/year — one month free) with no per-member fees. MemberDay Plus at $49/month adds meeting check-in, the survey and form builder, collaborative documents, and AI features. Optional add-ons: Website Builder ($10/mo), Facility Rental ($10/mo), and Equipment Checkout ($5/mo). No setup fees, no contracts.
Does MemberDay take a percentage of our dues or payments?
No — zero payment markup, ever. Your club connects its own Stripe account and keeps 100% of what it collects, minus only Stripe’s standard card fee that applies on any platform. Most competitors add 1.5–4% per transaction or charge extra to use your own payment gateway.
How long is the free trial?
The free trial is 45 days with no credit card required — long enough to try MemberDay with real club work and bring it to your next board meeting. Trials include the full Plus feature set.
Can you move our data from our current platform?
Yes — migration is free and we do the work. Send us your member list from Wild Apricot, ClubRunner, ClubExpress, Join It, a Portalbuzz export, or spreadsheets, and we’ll import your members, contact details, and member types — most clubs are set up within a week.
What size clubs is MemberDay built for?
MemberDay is built for volunteer-led clubs and posts — most MemberDay clubs have between 10 and 500 members, and pricing is flat, so growing never raises your bill or moves you into a new bracket. Running a larger organization or a multi-club district? Contact us first and we’ll tell you honestly whether MemberDay is the right fit.
We’re volunteers — do we need to be technical?
No. MemberDay is designed for volunteers, not IT departments. It feels familiar from day one, and when leadership rotates, the next officer inherits a working system instead of a shoebox of spreadsheets.
Try MemberDay with your club
Explore the full platform free for 45 days — long enough to bring it to your next board meeting. No setup fees, no credit card, no contract.