Free template
Club Meeting Agenda Template
Meetings are where clubs win or lose members. A visitor decides in one meeting whether your club runs well, and members quietly stop showing up when meetings drift. This one-page agenda is the format service clubs have refined for decades: predictable segments, visible times, and a program worth staying for.
No email required. Use it, share it, adapt it for your club.
Need to record the decisions too? Pair your agenda with our meeting minutes template →
What's in the template
Club name
Meeting date and time
Location
Presiding officer
Agenda
| Time | Item | Who |
|---|---|---|
| 0:00 | Call to order, pledge, and invocation or thought of the day | President |
| 0:05 | Welcome guests and new member introductions | President |
| 0:10 | Approval of previous meeting minutes | Secretary |
| 0:12 | Treasurer's report | Treasurer |
| 0:17 | Committee reports (2 minutes each) | Committee chairs |
| 0:27 | Old business | President |
| 0:35 | New business | President |
| 0:43 | Program: speaker or club activity | Program chair |
| 0:55 | Announcements and upcoming events | All |
| 1:00 | Adjournment | President |
Notes and follow-ups
Decisions made
Action items (what, who, by when)
Guests to follow up with
Tip: End on time even when you start late. Members forgive a rushed announcement segment; they do not forgive meetings that routinely run over.
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