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Best Club Management Software for Volunteer-Led Clubs in 2026
Club Management SoftwareVolunteer ClubsMembership Software
The best club management software helps volunteers spend less time chasing information and more time supporting their club.
Whether you run a service club, alumni association, kennel club, or another community group, the right fit depends on what you need to manage: members, dues, events, communication, and the handover to your next officers. This guide compares seven platforms to help you build a practical shortlist.
About this comparison: MemberDay publishes this guide and is one of the platforms included. We compare publicly available product information, with attention to volunteer administration, payments, communication, and leadership transitions. The platforms are not ranked, and this is not a hands-on test of every product. Pricing was checked on October 8, 2026; confirm current terms with each provider.
Which software fits your club?
- MemberDay: Everyday club work in one place for volunteer leaders.
- WildApricot: An established membership platform with an included website.
- ClubRunner: Rotary reporting and club-and-district connections.
- ClubExpress: Broad functionality and specialized club requirements.
- Join It: Membership records, dues, and renewals.
- MemberPlanet: Member communication and payment collection.
- Raklet: Community features, integrations, and a limited free plan.
These are starting points. Compare the features, costs, and limitations that matter to your own club.
Club management software at a glance
On a smaller screen, swipe across the table to see all columns.
| Platform | Starting subscription (USD) | What can increase the cost |
|---|---|---|
| MemberDay | Core: $29/month | Plus plan and optional tools; no per-member fees |
| WildApricot | $66/month for 100 contacts; $59.40/month equivalent with annual prepayment | Contact count and certain outside payment providers |
| ClubRunner | From $21/month Lite or Admin; $27/month Standard at 20 members, billed annually | Club size, setup, edition, and optional modules |
| ClubExpress | $0.42 per active primary membership/month; $35 monthly minimum in its calculator | Membership count, setup, optional features, and payment arrangements |
| Join It | Starter: $29/month for up to 250 members; $313.20/year with annual billing | Capacity, plan, and 1.5–3% service fees |
| MemberPlanet | Essentials: $50/month or $510/year | Platform/payment fees and optional services |
| Raklet | Free for 100 contacts; Essentials $59/month or $588/year | Plan, contacts, administrators, and add-ons |
Annual equivalents are not month-to-month prices. Starting subscriptions do not include every fee, and the entry plan may not include all the features your club needs. ClubExpress’s current calculator shows the $35 minimum even where older material lists $24.
What would a 60-member club pay?
Start with the tools you need, then compare the annual cost. Below are subscriptions and basic setup for 60 active members and no more than 100 total contacts, using annual billing where offered. Payment processing, platform transaction fees, taxes, domains, and optional services are additional.
Swipe across the table on a smaller screen.
| Platform and example plan | Annual subscription | Basic setup |
|---|---|---|
| MemberDay Core | $318 | $0 |
| MemberDay Core + Website Builder | $428 | $0 |
| WildApricot, 100 contacts | $712.80 | $0 |
| ClubRunner Standard, 60 members | $624 | $250 |
| ClubExpress, 60 primary memberships | $420 | $150 |
| Join It Starter | $313.20 | $0 |
| MemberPlanet Essentials | $510 | No mandatory setup fee listed |
| Raklet Free / Essentials | $0 / $588 | No mandatory setup fee listed |
These are not equivalent feature bundles or all-in totals. WildApricot, ClubRunner Standard, and ClubExpress include website tools; MemberDay Core’s website is an optional add-on. Join It Starter has fewer features than higher plans, and Raklet Free has limits. MemberDay Plus is $539/year; check the plan details for website inclusions.
Payment fees also matter. For $10,000 collected online, Join It Starter’s 3% service fee adds $300 and MemberPlanet Essentials’ 2% platform fee adds $200, before their processing charges. MemberDay adds no percentage markup to Stripe. Ask ClubRunner, ClubExpress, and Raklet about payment terms; WildApricot may add a servicing fee for outside gateways.
For a fair decision, request a written estimate covering your contact count, payment volume, and required features. Our guide to the true cost of club management software explains what to include, and the pricing calculator helps explore subscription and setup estimates.
MemberDay
For volunteer-led clubs that want everyday work together
MemberDay brings member records, dues and invoices, meetings, event registration, email, MemberChat, groups, files, and tasks into one place. iOS and Android member apps are included.
Core is $29/month or $318/year with no per-member charges. Adding members does not increase the subscription. Plus adds recurring meeting check-in, surveys and forms, document creation, and AI assistance. The public website builder is an optional tool with Core. Facility rental and equipment checkout are optional tools. See all features and plan details.
The transition to MemberDay was seamless for our organization and the member onboarding process was straightforward.
— Mike H., Roseville Kiwanis Club
Best suited for: Volunteer-led service clubs, alumni associations, kennel and breed clubs, veteran organizations, civic groups, and hobby clubs that need shared tools for members, dues, events, and communication. Check specialized certification, competition, or national reporting requirements separately; MemberDay is not designed around large enterprise association needs.
Looking for your kind of club?
Explore workflows for service clubs, Kiwanis, Rotary, Lions, Optimist, veteran organizations, car clubs, and yacht and sailing clubs. Running, cycling, social, and neighborhood clubs can start by checking their needs for members, dues, events, and communication against the feature list.
WildApricot
For an established membership and website platform
WildApricot combines membership records, events, payments, email, and a website. Its entry subscription covers 100 contacts, rather than 100 active members. Prospects, former members, and other stored contacts can affect the plan you need.
The starting price is $66/month, or $712.80 prepaid for one year. Website tools and onboarding are included. Certain outside payment gateways carry additional charges. See official pricing and our WildApricot comparison.
ClubRunner
For Rotary clubs and district connections
ClubRunner supports membership administration, websites, communication, events, and financial tools, with Rotary reporting and district products. Its Nova update introduces a refreshed interface and improved mobile support. Ask which features are available to your club and what switching involves.
For 20 members, Lite and Admin start at $21/month equivalent, and Standard at $27/month, with annual prepayment and $100 setup. A 60-member Standard subscription is $624/year plus $250 setup. Edition, size, payment arrangements, and modules affect cost. See official pricing, Nova information, and our ClubRunner comparison.
ClubExpress
For broad or specialized club functionality
ClubExpress offers membership, website, event, communication, and financial tools, along with specialized modules. It includes telephone and email support and charges primarily for active memberships.
The published rate up to 200 primary memberships is $0.42 per membership/month; its current calculator applies a $35 monthly minimum. A 60-member club therefore pays $420/year in subscriptions, plus $150 basic setup. Additional setup services and functions can cost more. Check official pricing and the calculator, payment terms, and our ClubExpress comparison.
Join It
For memberships, payments, and renewals
Join It emphasizes member records, membership types, recurring payments, and renewal reminders, with integrations for other tools. Digital cards, a member directory, and some other capabilities require higher plans.
Starter covers up to 250 members at $29/month, or $313.20/year, before any eligible nonprofit discount. It adds a 3% service fee to online transactions, separate from Stripe processing. Higher plans reduce that percentage while increasing the subscription. See official pricing and our Join It comparison.
MemberPlanet
For communication and payment collection
MemberPlanet brings together membership administration, renewals, events, newsletters, texting, surveys, and payment collection. Check communication allowances and optional services for your group.
Essentials is $50/month or $510/year. Its published fees include a 2% platform fee plus 3% + $0.30 payment processing per transaction. Higher plans have different subscription and platform fees. Website migration, custom themes, and extra communication credits are separately priced. See official plans and fees.
Raklet
For community tools and integrations
Raklet combines membership administration with community features, events, communication, and integrations. Its free plan allows 100 contacts, with limits on features and administrator access.
Essentials covers 500 contacts at $59/month, or $588/year with annual billing. The advertised $49 monthly equivalent requires that annual commitment. Automation, integrations, administrator seats, custom domains, and other capabilities may require higher plans or add-ons. Check official pricing against your requirements.
How to choose the right software
Start with the work your volunteers do each month, rather than the longest feature list.
- People: Who will maintain records, send messages, and track dues? Invite another officer to evaluate the system with you.
- Features: Which activities must it handle together? Identify any specialized reporting or integration requirements early.
- Cost: Include subscriptions, setup, payment fees, websites, and required add-ons. Ask what changes as your roster grows.
- Handover: Can officers share access appropriately, export club information, and help the next volunteer get started?
Shortlist two or three platforms and try the same tasks with sample data: import members, prepare an email, create an event, and review dues tracking. Ask for a written cost estimate before your board decides. Keep club records in accounts controlled by the organization so they remain available when leadership changes.
Club management software vs. membership software
The terms overlap. Membership software usually emphasizes joining, member records, dues, and renewals. Club management software may also cover meetings, volunteers, groups, files, tasks, and a website. Providers use these labels differently; compare the actual features and plan limits.
Is there free club management software?
Yes. A small club can sometimes manage simple needs with a shared spreadsheet, email, a calendar, and organized folders. Raklet also offers a limited free plan for 100 contacts; check feature limits and payment terms.
Consider a paid system when volunteers repeatedly update separate lists, match payments manually, or search for files in former officers’ accounts. The value is less administration and a clearer handover. MemberDay offers a 45-day free trial, rather than a permanently free subscription.
Frequently asked questions
What is club management software?
Club management software gives your organization a shared place for members, dues, events, communication, and administrative work. Some platforms focus on memberships and renewals; others also support meetings, volunteers, groups, files, and a public website.
How much does club management software cost?
The platforms in this guide range from a limited free plan to paid starting subscriptions of $29–$66 per month, with ClubRunner offering lower-priced editions. Your total depends on members or contacts, billing terms, setup, add-ons, and payment fees. Compare costs for the features your club needs.
See the annual examples above and our cost guide.
What is a software license or subscription fee?
It is the charge for using software under the provider’s terms, commonly paid monthly or annually for an online platform. Ask whether it covers administrators and members, and whether setup, support, a website, or payment processing costs extra.
How do I choose software for club communication?
List your announcements, meeting reminders, renewal notices, and committee updates. Check group targeting, email limits, member messaging, and whether members need an app. Ask another officer to try sending a sample message so you know the process can be handed over.
What is the best software for a small volunteer club?
Choose a system that covers your regular work, fits your budget, and can be handed over to the next volunteer. Test a member import, a club email, an event, and dues tracking. MemberDay is one option for clubs that want those activities together without per-member pricing.
See how MemberDay fits your club
Bring a few everyday club tasks into MemberDay and invite another officer to explore with you. Your free 45-day trial gives you time to see how it fits before choosing a plan. No credit card is required. Free member migration is available if you need help getting started.